---
title: UNDERSTANDING CUSTOM ROLES
description: All users are assigned a default role. Administrators can change the role of any user or group by assigning a new Custom Role.
---

[Skip to content](https://help.vidigami.com/knowledge/understanding-custom-roles#main-content)

English

Show submenu for translations

[Submit a Ticket](https://help.vidigami.com/knowledge/kb-tickets/new?hsLang=en) [Customer portal](https://help.vidigami.com/tickets?hsLang=en)

[![Vidigami\_Wordmark\_K.svg\]](https://help.vidigami.com/hubfs/Vidigami_Wordmark_K.svg)](https://vidigami.com)

Open main navigation

Close main navigation

- English
  
  Show submenu for translations
- [Submit a Ticket](https://help.vidigami.com/knowledge/kb-tickets/new)
- [Customer portal](https://help.vidigami.com/tickets)
- [Log Into Vidigami](https://app.vidigami.com/)

[Log Into Vidigami](https://app.vidigami.com/)

 How can we help you?

- There are no suggestions because the search field is empty.

1. [Knowledge & Support Center](https://help.vidigami.com/knowledge?hsLang=en)
2. [Using Vidigami](https://help.vidigami.com/knowledge/using-vidigami?hsLang=en)
3. [How-Tos](https://help.vidigami.com/knowledge/using-vidigami?hsLang=en#how-tos)

# UNDERSTANDING CUSTOM ROLES

## All users have a role in Vidigami. The roles define what a user can and cannot do. Below, we are going to go over definitions, how to use roles, and how to apply them to users.

#### **Jump to Section:**

1. [Definitions](https://help.vidigami.com/knowledge/understanding-custom-roles#Definitions)
2. [How to set up a custom role](https://help.vidigami.com/knowledge/understanding-custom-roles#Create_custom_role)
3. [How to apply a custom role](https://help.vidigami.com/knowledge/understanding-custom-roles#Apply_custom_role)

### **Section 1: Definitions**

#### **Basic Terminology**

| **Basic Term** | **Description** |
| --- | --- |
| **Default Roles** | Default roles act as a base for building a custom role.  They are based on a general alignment of a user's ability.  When a user is added to Vidigami, the default role assigned to them is “Contributor” and may require updating.  **Examples of base roles:**  “Contributor” and “Administrator”. |
| **Custom Roles** | Curated roles are **modified default roles**.  Choose a base role and then add or remove permissions to create a custom role.   Once a custom role is created, it cannot be removed but it can be renamed and modified. |
| **Permissions** | Permissions are the individual actions a user group is able to make in Vidigami. **Examples:**  Permission to Upload. Permission to create albums. Permission to see consent levels. |

#### **Permission Terminology**

| **Permission Term** | **Description** |
| --- | --- |
| **Add Albums** | Ability to add new albums to pages. |
| **Apply Keywords** | Ability to add or remove keywords that help search for media. |
| **Basic Download** | Being able to download **one image** at a time in **web resolution.** |
| **Original Quality Download** | Ability to download **multiple images** in batch at **original quality.** |
| **Embed Videos** | Ability to **embed** Vimeo or Youtube **video** links. |
| **Manage Content** | **Ability to edit, delete or add:**  - Categories - Pages - Albums - Collections |
| **Manage Media** | Being able to edit **metadata** and **manage reported** media. |
| **Manage Users** | Ability to add/remove users, edit users access and permissions. |
| **Create Collections** | Ability to curate collections but **NOT** to share them. |
| **Upload Media** | Ability to upload media. |
| **Create Pages** | Ability to add pages to categories. |
| **Public Sharing** | Ability to **publish a collection** outside of Vidigami as a public slideshow. |
| **Tag Other People** | Ability to add or remove tags (people, face and creator). |
| **Tag Self & Children** | Ability to tag self and associated children. |
| **View** | Ability to view media. |
| **View User Consent Levels** | Ability to **view image consent levels** identified on pages. **Explanation:** When a “no public release” user is tagged in a photo, the user with this permission will be able to see an indicator in a corner which means someone in the photo has restricted consent. |

### **Section 2: How to Create a Custom Role**

All new users added to your platform are assigned the default “contributor” role. Administrators should apply the custom role created for the user group.

| ##### **Steps to Create a Custom Role:** |
| --- |
| 1. Go to your “Roles” tab in the administration section of Vidigami. |
| 2. At the top, you will see “create a custom role”. |
| 3. Assign a name that you want this role to be associated with. **Example:** Student, PAC member, House Head, Yearbook Student. |
| 4. Choose a default base to create a custom role from and press "create". **Sidenote:** This does not impact your decision making ability for the role but could make it simplified. |
| 5. Go into the role and add or remove permissions. |
| 6. Click "Save" |
| 7. Congratulations, you have officially created a custom role! |

| ##### **Visual Guide to Create a Custom Role:** |
| --- |

 

<iframe src="https://scribehow.com/embed/Create_a_Custom_Role__8P9HneMjQBWJH1CgFyKcyw?removeLogo=true" width="800" height="679" allow="fullscreen" style="position: absolute; top: 0px; left: 0px; width: 100%; height: 100%; border: none;"></iframe>

### **Section 3: How to Apply a Custom Role**

All new users added to your platform are assigned the default “contributor” role. Administrators should apply the custom role created for the user group.

| #### **Steps to Apply a Custom Role:** |
| --- |
| 1. In the Vidigami Admin area, click on your school name under the “schools” tab. - Here, you should be able to locate the “user” tab. |
| 2. Either select the individual users to allocate the role to (or filter by user criteria). |
| 3. Assign a name that you want this role to be associated with. **Example:** Student, PAC member, House Head, Yearbook Student. |
| 4. Once you select the users, press the button “change role” at the top of the user list. |
| 5. A pop up will appear where you can select the new role and press “change”. |
| 6. You are all done! |

 

| #### **Visual Guide to Apply a Custom Role** |
| --- |

**Sidenote:** As an example, we arre using "yearbook Student" and applying it to student users

<iframe height="679" src="https://scribehow.com/embed/Changing_User_Roles__4N2oXdM0TTWT-4NMMzEYtg?removeLogo=true" style="position: absolute; top: 0px; left: 0px; width: 100%; height: 100%; border: none;" width="800" data-mce-src="https://scribehow.com/embed/Changing_User_Roles__4N2oXdM0TTWT-4NMMzEYtg?removeLogo=true" data-mce-style="position: absolute; top: 0px; left: 0px; width: 100%; height: 100%; border: none;" data-mce-fragment="1"></iframe>

**TIP**

1\. You can also search by name of the user or look through your user list. 

2\. Applied changes can take up to a few minutes to be seen. 

- [Getting Started](https://help.vidigami.com/knowledge/getting-started?hsLang=en)
- [Support Ticket](https://help.vidigami.com/knowledge/support-ticket?hsLang=en)
- [Vidigami Administrator Training](https://help.vidigami.com/knowledge/vidigami-administrator-training?hsLang=en)
- [Using Vidigami](https://help.vidigami.com/knowledge/using-vidigami?hsLang=en#main-content)

    - [Overview Video](https://help.vidigami.com/knowledge/using-vidigami?hsLang=en#overview-video)
    - [How-Tos](https://help.vidigami.com/knowledge/using-vidigami?hsLang=en#how-tos)
    - [Information](https://help.vidigami.com/knowledge/using-vidigami?hsLang=en#information)
    - [Feature Request](https://help.vidigami.com/knowledge/using-vidigami?hsLang=en#feature-request)
- [Privacy Center](https://help.vidigami.com/knowledge/privacy-center?hsLang=en#main-content)

    - [Vidigami Data Privacy and Security Policies](https://help.vidigami.com/knowledge/privacy-center?hsLang=en#vidigami-data-privacy-and-security-policies)
    - [Photos: Privacy, Publicity and Consent Management](https://help.vidigami.com/knowledge/privacy-center?hsLang=en#photos-privacy-publicity-and-consent-management)
    - [Media Literacy and Digital Citizenship Resources](https://help.vidigami.com/knowledge/privacy-center?hsLang=en#media-literacy-and-digital-citizenship-resources)
    - [Legislation - Sub topics: GDPR, State & Federal Law](https://help.vidigami.com/knowledge/privacy-center?hsLang=en#legislation-sub-topics-gdpr-state-federal-law)
- [News & Information](https://help.vidigami.com/knowledge/news-information?hsLang=en#main-content)

    - [Media Infrastructure](https://help.vidigami.com/knowledge/news-information?hsLang=en#media-infrastructure)
    - [Webinars](https://help.vidigami.com/knowledge/news-information?hsLang=en#webinars)
- [Administration](https://help.vidigami.com/knowledge/administration?hsLang=en#main-content)

    - [User Management](https://help.vidigami.com/knowledge/administration?hsLang=en#user-management)
    - [Media & Data](https://help.vidigami.com/knowledge/administration?hsLang=en#media-data)

Copyright © 2025, Vidigami Media Inc.