UNDERSTANDING CUSTOM ROLES

Jump to Section:

Definitions
How to set up a custom role
How to apply a custom role

Section 1: Definitions

Basic Terminology

Basic Term	Description
Default Roles	Default roles act as a base for building a custom role. They are based on a general alignment of a user's ability. When a user is added to Vidigami, the default role assigned to them is “Contributor” and may require updating. Examples of base roles: “Contributor” and “Administrator”.
Custom Roles	Curated roles are modified default roles. Choose a base role and then add or remove permissions to create a custom role. Once a custom role is created, it cannot be removed but it can be renamed and modified.
Permissions	Permissions are the individual actions a user group is able to make in Vidigami. Examples: Permission to Upload. Permission to create albums. Permission to see consent levels.

Permission Terminology

Permission Term	Description
Add Albums	Ability to add new albums to pages.
Apply Keywords	Ability to add or remove keywords that help search for media.
Basic Download	Being able to download one image at a time in web resolution.
Original Quality Download	Ability to download multiple images in batch at original quality.
Embed Videos	Ability to embed Vimeo or Youtube video links.
Manage Content	Ability to edit, delete or add: Categories Pages Albums Collections
Manage Media	Being able to edit metadata and manage reported media.
Manage Users	Ability to add/remove users, edit users access and permissions.
Create Collections	Ability to curate collections but NOT to share them.
Upload Media	Ability to upload media.
Create Pages	Ability to add pages to categories.
Public Sharing	Ability to publish a collection outside of Vidigami as a public slideshow.
Tag Other People	Ability to add or remove tags (people, face and creator).
Tag Self & Children	Ability to tag self and associated children.
View	Ability to view media.
View User Consent Levels	Ability to view image consent levels identified on pages. Explanation: When a “no public release” user is tagged in a photo, the user with this permission will be able to see an indicator in a corner which means someone in the photo has restricted consent.

Section 2: How to Create a Custom Role

All new users added to your platform are assigned the default “contributor” role. Administrators should apply the custom role created for the user group.

Steps to Create a Custom Role:

1. Go to your “Roles” tab in the administration section of Vidigami.

2. At the top, you will see “create a custom role”.

3. Assign a name that you want this role to be associated with.

Example: Student, PAC member, House Head, Yearbook Student.

4. Choose a default base to create a custom role from and press "create".

Sidenote: This does not impact your decision making ability for the role but could make it simplified.

5. Go into the role and add or remove permissions.

6. Click "Save"

7. Congratulations, you have officially created a custom role!

Visual Guide to Create a Custom Role:

Section 3: How to Apply a Custom Role

All new users added to your platform are assigned the default “contributor” role. Administrators should apply the custom role created for the user group.

Steps to Apply a Custom Role:

1. In the Vidigami Admin area, click on your school name under the “schools” tab.

Here, you should be able to locate the “user” tab.

2. Either select the individual users to allocate the role to (or filter by user criteria).

3. Assign a name that you want this role to be associated with.

Example: Student, PAC member, House Head, Yearbook Student.

4. Once you select the users, press the button “change role” at the top of the user list.

5. A pop up will appear where you can select the new role and press “change”.

6. You are all done!

Visual Guide to Apply a Custom Role

Sidenote: As an example, we arre using "yearbook Student" and applying it to student users

TIP

1. You can also search by name of the user or look through your user list.

2. Applied changes can take up to a few minutes to be seen.